Finding the right words for a conversation can make a message feel warmer, more thoughtful, and genuinely welcoming. While “looking forward to speaking with you” is polite and professional, there are many alternatives that can better match your relationship, purpose, and tone. Whether you are writing to a colleague, client, teacher, friend, or new contact, the right expression can help your message feel natural, respectful, and personal.
What Does “Looking Forward to Speaking With You” Mean?
“Looking forward to speaking with you” means that you are pleased about the opportunity to talk with someone in the future. It communicates positive anticipation and shows that you are interested in having the upcoming conversation.
The expression is particularly common in emails, professional correspondence, interviews, meetings, appointments, and business communication.
For example:
- “I’m looking forward to speaking with you tomorrow.”
- “We’re looking forward to speaking with you about the project.”
- “I look forward to speaking with you soon.”
It generally creates a positive and courteous impression.
When to Use “Looking Forward to Speaking With You”
You can use this phrase when you know that you will speak with someone in the future or when you are anticipating a conversation.
Common situations include:
- Professional emails: “I look forward to speaking with you.”
- Job interviews: “I’m looking forward to speaking with you during the interview.”
- Client communication: “We look forward to speaking with you about your requirements.”
- Meetings: “I look forward to speaking with you at the meeting.”
- Networking: “It was great connecting with you. I look forward to speaking with you soon.”
- Appointments: “I’m looking forward to speaking with you during our scheduled call.”
The phrase works particularly well when you want to communicate professionalism and positive anticipation.
Is It Professional/Polite to Say “Looking Forward to Speaking With You”?
Yes, “looking forward to speaking with you” is professional, polite, and widely accepted. It is especially appropriate in business emails, interview correspondence, customer communication, and formal conversations.
The wording can be adjusted depending on the situation. “I look forward to speaking with you” sounds polished and formal, while “I’m looking forward to chatting with you” feels more relaxed and conversational.
Pros or Cons
Pros
- Professional and courteous
- Shows positive anticipation
- Creates a welcoming impression
- Works well in emails
- Suitable for many professional situations
- Can easily be adapted to different tones
Cons
- It can sound formulaic when overused.
- Some alternatives feel warmer and more personal.
- “Speaking” may sound formal when the planned conversation is casual.
- Repeating the same phrase in every email can make communication feel less distinctive.
Synonyms for Looking Forward to Speaking With You
- I Look Forward to Speaking With You
- I’m Looking Forward to Our Conversation
- I Look Forward to Our Chat
- I’m Excited to Speak With You
- I’m Eager to Speak With You
- I’m Glad We’ll Have the Chance to Speak
- I’m Looking Forward to Connecting
- I Look Forward to Catching Up
- I’m Looking Forward to Our Discussion
- I’m Looking Forward to Talking With You
- I’m Looking Forward to Hearing From You
- I Look Forward to Discussing This With You
- I’m Looking Forward to Our Call
- It Will Be Great to Speak With You
- I’m Looking Forward to Our Meeting
- I’m Looking Forward to Our Conversation
- It Will Be a Pleasure to Speak With You
- I’m Happy We’ll Have the Opportunity to Talk
- I’m Looking Forward to Connecting With You Soon
- I Can’t Wait to Speak With You
I Look Forward to Speaking With You
Meaning:
This means that you anticipate a future conversation with interest and positivity.
Definition:
A polished expression used to communicate enthusiasm about an upcoming conversation.
Explanation:
“I look forward to speaking with you” is one of the closest alternatives to the original phrase. It is especially appropriate in professional correspondence and creates a confident, respectful impression.
Examples:
- “I look forward to speaking with you about the position.”
- “I look forward to speaking with you next week.”
- “Thank you for your time. I look forward to speaking with you.”
Best Use:
Use it in professional emails, interviews, meetings, and formal correspondence.
Worst Use:
It may feel overly formal in a very casual conversation with a close friend.
Tone:
Professional, polished, respectful, and positive.
I’m Looking Forward to Our Conversation
Meaning:
This expresses anticipation about a specific upcoming conversation.
Definition:
A warm phrase showing that you are interested in and positive about talking with someone.
Explanation:
This wording feels slightly more personal because “our conversation” emphasizes the interaction between both people. It works well when a conversation has already been planned.
Examples:
- “I’m looking forward to our conversation tomorrow.”
- “Thank you for arranging the meeting. I’m looking forward to our conversation.”
- “I’m looking forward to our conversation about the project.”
Best Use:
Use it for planned meetings, interviews, consultations, and personal discussions.
Worst Use:
Avoid it when no conversation has actually been arranged.
Tone:
Warm, professional, personal, and positive.
I Look Forward to Our Chat
Meaning:
This means you are happy and interested in having an upcoming conversation.
Definition:
A friendly alternative that expresses anticipation about talking together.
Explanation:
“Our chat” sounds less formal than “speaking with you.” It is useful when communicating with someone you already know or when the setting is relaxed.
Examples:
- “I look forward to our chat tomorrow.”
- “Thanks for getting in touch. I look forward to our chat.”
- “I look forward to our chat about your ideas.”
Best Use:
Use it for friendly professional communication, informal meetings, and familiar contacts.
Worst Use:
It may be too casual for highly formal business correspondence.
Tone:
Friendly, relaxed, warm, and conversational.
I’m Excited to Speak With You
Meaning:
This communicates strong enthusiasm about an upcoming conversation.
Definition:
A more energetic expression of anticipation.
Explanation:
Compared with “looking forward to,” “excited” conveys stronger emotion. It can make your message sound enthusiastic and genuinely interested.
Examples:
- “I’m excited to speak with you about the opportunity.”
- “I’m excited to speak with you tomorrow.”
- “We’re excited to speak with you about your ideas.”
Best Use:
Use it when you genuinely want to express enthusiasm.
Worst Use:
It may sound too emotional for extremely formal correspondence.
Tone:
Enthusiastic, positive, energetic, and warm.
I’m Eager to Speak With You
Meaning:
This means you are very interested in having the conversation.
Definition:
A polished expression of strong interest and anticipation.
Explanation:
“Eager” communicates enthusiasm while retaining a professional quality. It can be useful when you want to demonstrate sincere interest without sounding overly casual.
Examples:
- “I’m eager to speak with you about the position.”
- “We’re eager to speak with you about the proposal.”
- “I’m eager to hear more about your experience.”
Best Use:
Use it in professional and formal communication when genuine enthusiasm is appropriate.
Worst Use:
Avoid using it if you want your message to remain completely neutral.
Tone:
Professional, enthusiastic, confident, and sincere.
I’m Glad We’ll Have the Chance to Speak
Meaning:
This expresses appreciation for the opportunity to have a conversation.
Definition:
A warm phrase emphasizing gratitude and positive anticipation.
Explanation:
This alternative feels more personal than a standard business closing. It communicates not only anticipation but also appreciation for the opportunity to connect.
Examples:
- “I’m glad we’ll have the chance to speak next week.”
- “I’m glad we’ll have the chance to speak about this further.”
- “I’m glad we’ll have the chance to discuss your ideas.”
Best Use:
Use it when you want to sound genuine and appreciative.
Worst Use:
It can be unnecessarily wordy for a very short business message.
Tone:
Warm, sincere, appreciative, and professional.
I’m Looking Forward to Connecting
Meaning:
This expresses anticipation about establishing or developing communication.
Definition:
A versatile phrase used to show enthusiasm about connecting with someone.
Explanation:
“Connecting” is broader than speaking. It can refer to a phone call, video meeting, professional conversation, or networking interaction.
Examples:
- “I’m looking forward to connecting with you next week.”
- “I’m looking forward to connecting and discussing the project.”
- “We’re looking forward to connecting with your team.”
Best Use:
Use it for networking, business communication, introductions, and meetings.
Worst Use:
It may be less specific when you specifically want to emphasize a spoken conversation.
Tone:
Modern, professional, friendly, and welcoming.
I Look Forward to Catching Up
Meaning:
This means you are looking forward to talking with someone and sharing updates.
Definition:
A friendly expression used when you already know someone and want to reconnect.
Explanation:
“Catching up” suggests that some time has passed since you last spoke or that you have things to discuss.
Examples:
- “I look forward to catching up with you soon.”
- “It’ll be great to catch up next week.”
- “I’m looking forward to catching up and hearing your news.”
Best Use:
Use it with friends, colleagues, former classmates, or familiar contacts.
Worst Use:
Avoid it when speaking to someone for the first time.
Tone:
Friendly, familiar, warm, and conversational.
I’m Looking Forward to Our Discussion
Meaning:
This expresses positive anticipation about a planned discussion.
Definition:
A professional expression used to show interest in an upcoming discussion.
Explanation:
“Our discussion” sounds polished and purposeful. It is especially suitable when the conversation concerns a project, decision, proposal, or important topic.
Examples:
- “I’m looking forward to our discussion tomorrow.”
- “I look forward to our discussion regarding the proposal.”
- “We’re looking forward to our discussion with your team.”
Best Use:
Use it for business meetings, consultations, and formal discussions.
Worst Use:
It may sound too formal for casual conversations.
Tone:
Professional, thoughtful, formal, and respectful.
I’m Looking Forward to Talking With You
Meaning:
This means you are anticipating a future conversation.
Definition:
A natural and slightly more conversational alternative to “speaking with you.”
Explanation:
“Talking with you” sounds approachable and natural while remaining appropriate for many professional situations.
Examples:
- “I’m looking forward to talking with you tomorrow.”
- “I’m looking forward to talking with you about the project.”
- “Thanks for reaching out. I’m looking forward to talking with you.”
Best Use:
Use it for friendly professional communication and everyday conversations.
Worst Use:
For highly formal correspondence, “speaking with you” may sound more polished.
Tone:
Natural, friendly, warm, and approachable.
I’m Looking Forward to Hearing From You
Meaning:
This means you anticipate receiving a response or message from someone.
Definition:
A common professional expression used when waiting for someone’s reply.
Explanation:
This is not an exact synonym when a conversation is already scheduled, but it is a useful alternative when you expect the person to contact you.
Examples:
- “I’m looking forward to hearing from you soon.”
- “I look forward to hearing from you regarding the position.”
- “We look forward to hearing from you.”
Best Use:
Use it when awaiting a response, decision, or confirmation.
Worst Use:
Do not use it if the conversation is already scheduled and you specifically want to refer to speaking.
Tone:
Professional, courteous, and expectant.
I Look Forward to Discussing This With You
Meaning:
This expresses anticipation about talking about a specific subject together.
Definition:
A professional phrase emphasizing future collaboration or discussion.
Explanation:
This wording is more specific than the original because it tells the reader what you plan to discuss.
Examples:
- “I look forward to discussing this with you tomorrow.”
- “I look forward to discussing the proposal with you.”
- “We look forward to discussing the next steps with you.”
Best Use:
Use it for projects, proposals, meetings, and professional decisions.
Worst Use:
It may be unnecessarily formal for a simple social conversation.
Tone:
Professional, collaborative, clear, and respectful.
I’m Looking Forward to Our Call
Meaning:
This means you are anticipating a scheduled phone or video conversation.
Definition:
A concise expression of positive anticipation about a planned call.
Explanation:
This alternative is especially useful because it identifies the communication method directly. It sounds natural in modern workplace communication.
Examples:
- “I’m looking forward to our call tomorrow.”
- “Thanks for scheduling the meeting. I’m looking forward to our call.”
- “I’m looking forward to our call and discussing the details.”
Best Use:
Use it when a phone or video call has already been arranged.
Worst Use:
Avoid it when the planned interaction is an in-person meeting.
Tone:
Professional, friendly, concise, and positive.
It Will Be Great to Speak With You
Meaning:
This communicates that you believe the upcoming conversation will be positive and worthwhile.
Definition:
A warm expression showing enthusiasm about speaking with someone.
Explanation:
This phrase sounds particularly welcoming because “it will be great” adds a personal sense of positivity.
Examples:
- “It will be great to speak with you next week.”
- “It will be great to speak with you about your experience.”
- “It will be great to speak with you again.”
Best Use:
Use it with clients, colleagues, acquaintances, and professional contacts.
Worst Use:
It may be slightly informal for extremely formal legal or official communication.
Tone:
Warm, optimistic, friendly, and professional.
I’m Looking Forward to Our Meeting
Meaning:
This means you are anticipating a scheduled meeting positively.
Definition:
A professional expression showing enthusiasm about an upcoming meeting.
Explanation:
This is particularly useful when you want to refer to the meeting itself rather than the act of speaking.
Examples:
- “I’m looking forward to our meeting tomorrow.”
- “Thank you for arranging this. I’m looking forward to our meeting.”
- “We’re looking forward to our meeting next week.”
Best Use:
Use it for business meetings, appointments, interviews, and consultations.
Worst Use:
It is less appropriate when you are simply exchanging informal messages.
Tone:
Professional, courteous, positive, and organized.
I’m Looking Forward to Our Conversation
Meaning:
This means you are anticipating a meaningful or useful conversation.
Definition:
A warm and professional expression of anticipation about talking together.
Explanation:
This is one of the most versatile alternatives because it sounds appropriate in both professional and personal contexts. It also feels slightly more personal than simply referring to a “meeting.”
Examples:
- “I’m looking forward to our conversation tomorrow.”
- “I’m looking forward to our conversation about your goals.”
- “Thank you for arranging this. I’m looking forward to our conversation.”
Best Use:
Use it for interviews, consultations, personal discussions, and professional meetings.
Worst Use:
There is little reason to avoid it, although a casual “chat” may be warmer among close friends.
Tone:
Warm, professional, thoughtful, and sincere.
It Will Be a Pleasure to Speak With You
Meaning:
This means you consider the upcoming conversation a positive and welcome opportunity.
Definition:
A courteous and formal expression of anticipation.
Explanation:
“It will be a pleasure” adds a strong sense of politeness and respect. It works especially well when addressing clients, senior colleagues, guests, or new professional contacts.
Examples:
- “It will be a pleasure to speak with you tomorrow.”
- “It will be a pleasure to speak with you about the project.”
- “It would be a pleasure to speak with you further.”
Best Use:
Use it in formal and high-level professional communication.
Worst Use:
It can sound overly formal in a casual text.
Tone:
Formal, respectful, gracious, and polished.
I’m Happy We’ll Have the Opportunity to Talk
Meaning:
This expresses happiness about having a chance to communicate.
Definition:
A warm phrase emphasizing appreciation for an upcoming conversation.
Explanation:
This alternative has a more personal quality than a standard professional closing. It can help your message sound genuine rather than formulaic.
Examples:
- “I’m happy we’ll have the opportunity to talk soon.”
- “I’m happy we’ll have the opportunity to talk about this.”
- “I’m happy we’ll have the opportunity to discuss your ideas.”
Best Use:
Use it when you want to communicate genuine warmth and appreciation.
Worst Use:
It may be slightly wordy when a short professional closing is preferable.
Tone:
Warm, sincere, appreciative, and friendly.
I’m Looking Forward to Connecting With You Soon
Meaning:
This expresses anticipation about communicating with someone in the near future.
Definition:
A modern professional phrase showing positive interest in future communication.
Explanation:
Adding “soon” makes the expression feel more immediate and friendly. It is useful when you expect to communicate shortly but do not necessarily have a specific conversation format arranged.
Examples:
- “I’m looking forward to connecting with you soon.”
- “Thank you for reaching out. I’m looking forward to connecting with you soon.”
- “We’re looking forward to connecting with you soon.”
Best Use:
Use it for networking, introductions, professional emails, and follow-ups.
Worst Use:
Avoid it if a specific meeting has already been scheduled and you want to mention that meeting directly.
Tone:
Friendly, modern, professional, and welcoming.
I Can’t Wait to Speak With You
Meaning:
This means you are very excited about speaking with someone.
Definition:
An informal expression showing strong enthusiasm about an upcoming conversation.
Explanation:
“I can’t wait” is much more enthusiastic than “I look forward to.” It should be used when the relationship and context allow a more expressive tone.
Examples:
- “I can’t wait to speak with you again!”
- “I can’t wait to speak with you about your exciting ideas.”
- “I can’t wait to catch up and hear all about your trip.”
Best Use:
Use it with friends, familiar colleagues, or informal contacts.
Worst Use:
Avoid it in highly formal business correspondence, where it can sound too casual.
Tone:
Excited, warm, enthusiastic, and informal.
Comparison Table of Top Alternatives
| Alternative | Meaning | Best Use | Tone |
| I Look Forward to Speaking With You | Anticipates a future conversation | Professional emails | Polished |
| I’m Looking Forward to Our Conversation | Shows anticipation about a specific discussion | Meetings and consultations | Warm and professional |
| I Look Forward to Our Chat | Anticipates an informal conversation | Familiar contacts | Friendly |
| I’m Excited to Speak With You | Shows strong enthusiasm | Positive professional situations | Energetic |
| I’m Eager to Speak With You | Shows strong interest | Professional communication | Confident |
| I’m Glad We’ll Have the Chance to Speak | Shows appreciation for the opportunity | Personal and professional messages | Sincere |
| I’m Looking Forward to Connecting | Anticipates future communication | Networking | Modern |
| I Look Forward to Catching Up | Anticipates reconnecting | Friends and familiar colleagues | Casual |
| I’m Looking Forward to Our Discussion | Anticipates a planned discussion | Business meetings | Professional |
| I’m Looking Forward to Talking With You | Anticipates talking together | General communication | Approachable |
| I’m Looking Forward to Hearing From You | Anticipates a response | Emails and follow-ups | Courteous |
| I Look Forward to Discussing This With You | Anticipates discussing a specific topic | Business matters | Collaborative |
| I’m Looking Forward to Our Call | Anticipates a scheduled call | Phone or video meetings | Professional |
| It Will Be Great to Speak With You | Expresses positive anticipation | Professional and friendly settings | Warm |
| I’m Looking Forward to Our Meeting | Anticipates a scheduled meeting | Business and appointments | Organized |
| I’m Looking Forward to Our Conversation | Anticipates a meaningful discussion | Personal and professional settings | Thoughtful |
| It Will Be a Pleasure to Speak With You | Expresses courteous anticipation | Formal communication | Gracious |
| I’m Happy We’ll Have the Opportunity to Talk | Shows appreciation for future communication | Meaningful conversations | Warm |
| I’m Looking Forward to Connecting With You Soon | Anticipates communication soon | Networking and follow-ups | Welcoming |
| I Can’t Wait to Speak With You | Shows strong excitement | Casual communication | Enthusiastic |
Conclusion:
“Looking forward to speaking with you” is a warm, professional phrase that expresses enthusiasm about having a future conversation. It is especially common in emails, interviews, business communication, networking messages, and other situations where you want to end on a positive and welcoming note. The expression sounds friendly without being overly casual, making it suitable for many professional settings.
Understanding how to use “looking forward to speaking with you” can help you write messages that feel confident, courteous, and natural. You can use it when a conversation has already been arranged or when you expect to speak with someone soon. Depending on the situation, alternatives such as “I look forward to speaking with you,” “I’m looking forward to our conversation,” or “I look forward to talking with you” may also work well.
Ultimately, the best choice depends on the tone and context of your message. When used appropriately, this phrase creates a friendly ending and leaves a positive impression on the reader.
FAQs
What does “looking forward to speaking with you” mean?
“Looking forward to speaking with you” means that you are pleased or excited about having a conversation with someone in the future. It communicates positive anticipation in a polite and professional way. The phrase is frequently used in emails, workplace communication, interviews, appointments, networking, and other situations where a future conversation is expected.
Is “looking forward to speaking with you” grammatically correct?
Yes, “looking forward to speaking with you” is grammatically correct. The phrase uses “looking forward to” followed by the gerund “speaking.” It is a natural construction in English. In a complete sentence, you can say, “I am looking forward to speaking with you.” The shorter version is commonly used as an email closing.
Is “looking forward to speaking with you” professional?
Yes, “looking forward to speaking with you” is professional, polite, and friendly. It works particularly well in business emails, interviews, meetings, and formal correspondence. The phrase shows enthusiasm without sounding excessive. It can also make the ending of an email feel warmer and more personable.
Should you say “looking forward to speaking with you” or “talking with you”?
Both “speaking with you” and “talking with you” are correct. “Speaking with you” can sound slightly more formal and professional, while “talking with you” often feels more conversational. Choose the version that matches your audience and situation. Both expressions communicate that you anticipate a future conversation.
Is “I am looking forward to speaking with you” better?
“I am looking forward to speaking with you” is a complete sentence and is often preferable in formal writing. It clearly identifies the speaker and sounds polished. The shorter “looking forward to speaking with you” is also natural, especially as an email closing where the subject “I” is easily understood.
Can you use “looking forward to speaking with you” in an email?
Yes, it is an excellent phrase for ending an email. You might write “Thank you for your time. I am looking forward to speaking with you.” It works particularly well when a meeting, interview, phone call, or other conversation is planned. The phrase creates a courteous and positive closing.
Is “looking forward to speaking with you” formal or informal?
“Looking forward to speaking with you” is generally professional and moderately formal. It is suitable for workplace communication, customer service, interviews, academic correspondence, and networking. It can also be used in friendly messages when you want to sound warm and respectful. More casual alternatives include “Can’t wait to talk with you” or “Looking forward to our chat.”
What can I say instead of “looking forward to speaking with you”?
You can use several natural alternatives, including “I look forward to speaking with you,” “I’m looking forward to our conversation,” “I look forward to talking with you,” and “I’m excited to speak with you.” The best alternative depends on your relationship with the recipient and how formal or enthusiastic you want your message to sound.
Is “looking forward to speaking with you soon” correct?
Yes, “looking forward to speaking with you soon” is correct when you expect the conversation to happen in the near future. Adding “soon” makes the timing feel more immediate. For example, “Thank you for your response. I’m looking forward to speaking with you soon” is a natural and professional email ending.
What is the difference between “I look forward to speaking with you” and “looking forward to speaking with you”?
The main difference is grammatical completeness and tone. “I look forward to speaking with you” is a complete sentence and can sound slightly more formal. “Looking forward to speaking with you” omits the subject and auxiliary verb but is widely accepted in conversational and email writing, particularly as a closing phrase.
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